Last Updated on 05 August, 2024
Thank you for using Hirepal (a product of StudyMitr AI Private Limited). This Privacy Policy outlines how we collect, use, and protect your personal information when you use our services. By accessing and using our Platform, you consent to the terms of this Privacy Policy.
Personal data is any information relating to an identified or identifiable natural person. It includes things like email addresses, phone numbers, mailing addresses, payment card information, account numbers, and government-issued identification numbers. These are just examples and there are many other types of information that would be considered personal data!
Because we operate globally, we apply local rules regarding the use and sale of personal data, as well as the choice to receive communications from us and our affiliate companies. This Policy generally describes our collection and use practices, but please review the specific notice below for your geographic area, which provides more specific information regarding our practices and your rights.
We hope you take some time to read through this Policy carefully, because it is important. If there are any terms in this Policy that you do not agree with, please immediately discontinue use of the Platform and our services. If you have any questions or concerns about our collection or use of your information, please contact us at [email protected]
3. Data security
- Encryption: We employ industry-standard encryption technologies, such as Secure Socket Layer (SSL) or Transport Layer Security (TLS), to protect your personal information during transmission between your device and our servers.
- Access Controls: We have implemented access controls and authentication mechanisms to ensure that only authorised personnel have access to your personal information. This includes using unique login credentials, multi-factor authentication, and role-based access controls.
- Regular Security Audits: We conduct regular security audits and assessments of our systems and infrastructure to identify and address any vulnerabilities or potential threats to the security of your personal information.
- Data Minimization: We only collect and retain the personal information that is necessary to provide our services. We ensure that the collection and storage of personal information are limited to the extent required to fulfil the purposes outlined in this Privacy Policy.
- Data Breach Response: In the event of a data breach, we have established procedures to promptly assess the situation, mitigate the impact, and notify affected users, regulatory authorities, and law enforcement agencies as required by applicable laws.
- Third-Party Security: We take precautions to ensure that any third-party services or vendors we engage with have appropriate security measures in place to protect your personal information. We carefully select and review our third-party partners to ensure they adhere to industry best practices.
- User Responsibilities: While we take reasonable measures to protect your personal information, it is important for you to also take steps to safeguard your account credentials and exercise caution when sharing sensitive information online.
4. Data Retention
- Retention Period: We retain your personal information for as long as necessary to fulfil the purposes outlined in this Privacy Policy and to comply with legal obligations. The specific retention period may vary depending on the type of information and applicable laws.
- Account Deletion: If you choose to delete your account, we will securely delete or anonymize your personal information in accordance with our data retention policies and applicable laws. However, please note that certain information may be retained in backups or archives for a limited period of time.
- Backup and Recovery: We may maintain backup copies of your personal information to ensure its availability and integrity in the event of data loss, system failures, or other unforeseen circumstances. These backups are subject to the same security measures and retention periods as the original data.
- Legal and Regulatory Requirements: In some cases, we may be required to retain your personal information for longer periods to comply with legal or regulatory obligations, such as tax or accounting purposes, or in response to a valid legal request.
- Data Anonymization: Once your personal information is no longer necessary for the purposes outlined in this Privacy Policy, we may retain or use the data in an aggregated or anonymized form that does not identify you personally. This anonymized data may be retained for research, analytics, or statistical purposes.
- User Control: You have the right to request the deletion of your personal information or to update your information by contacting us as described in the "Contact Us" section below. We will review and process your requests in accordance with applicable laws.
5. Third-Party Services
- Data Sharing: We may share certain personal information with trusted third-party service providers that assist us in delivering our services. These may include hosting providers, analytics platforms, customer support tools, or payment processors. These third-party providers are contractually obligated to handle your personal information securely and in accordance with applicable privacy laws.
- Third-Party Links: Our Platform may contain links to third-party websites or services that are not operated or controlled by us. Once you click on these links and leave our Platform, we do not have control over the privacy practices or content of those websites. We encourage you to review the privacy policies of those third parties before providing any personal information.
- Analytics: We may use third-party analytics tools, such as Google Analytics, to collect information about your use of the Platform. These tools use cookies and similar technologies to gather data such as your IP address, device information, and browsing behaviour. This information is used to analyse user behaviour, track trends, and improve our services.
- Advertising Partners: We may engage third-party advertising partners, such as ad networks or social media platforms, to display advertisements on our Platform. These partners may collect information about your browsing activities on our Platform or other websites to provide you with targeted advertisements based on your interests.
- Compliance with Laws: We may disclose your personal information to third parties if we believe, in good faith, that such disclosure is necessary to comply with applicable laws, regulations, legal processes, or enforceable governmental requests. This includes responding to court orders, law enforcement requests, or protecting our rights, property, or safety.
- Consent: We will seek your explicit consent before sharing your personal information with third parties for purposes other than those outlined in this Privacy Policy.
6. Children's Privacy
The Platform is a general audience site and it is not intended for children under the age of 16. We do not knowingly collect information via our websites, applications, services, or tools from users in this age group. Our websites are equipped to block the registration of a minor under 16 years old. If you become aware that a child under 16 has provided us with information, please contact us immediately so we can delete such information from our system.
- Parental Rights: If you are a parent or guardian and believe that your child has provided personal information to us without your consent, please contact us immediately. We will promptly take appropriate measures to delete the information from our records once we have verified your identity and confirmed your parental rights.
- Educational Use: We understand the importance of protecting the privacy of children in an educational context. Our services are designed to be used by educators, parents, or legal guardians in an educational setting, with appropriate consent and supervision.
- Parental Control: We encourage parents and legal guardians to monitor their children's online activities and usage of our services. If you have concerns about the privacy of your child's information or any interactions on our Platform, please contact us to discuss your concerns and request assistance.
- Privacy Training: Our employees and staff who handle personal information are trained on the importance of protecting children's privacy and complying with applicable laws and regulations related to children's online privacy.
8. Your Choices
- Opting Out of Promotional Messages: You can choose not to receive our promotional communications by clicking the "Account Settings" tab. You can also click the unsubscribe link in the footer of any email or newsletter you receive. You can also email us at [email protected]
- Update/ Delete or change Your Resume or Cover Letter: To change or delete your resumes or cover letters that you have uploaded to our site, login to your account and click "Resume" and "Cover Letter" tabs and select edit or delete.
- Platform Privacy Settings: Information that you disclose while participating on the Platform may be public and subject to redistribution by us and any third party that reviews your profile or information that you post. You can change your privacy preferences at any time by login into your account and clicking on "Account Settings" tab. You can also set your preferences for other Provider services or by contacting us. Please be aware that the Platform is not responsible for the uses, disclosures or copies of your public postings on or through the Platform that you make public and that are downloaded by third parties.
- Administrative/ Transactional Messages for Registered Users and Subscribers Cannot Be Turned Off: As we provide an online service, you cannot opt-out of administrative or transactional emails (for example emails about your transactions or policy changes) for your registered account.
- Deletion of Your User Content/ Account: You may request that we delete your account and/or certain personal identifiable information we have collected from our systems. You can do so at your "Account Settings" tab by utilizing any of the options made available to you by us throughout the Platform for this purpose, or by sending us an email at [email protected]. When you request that your account or that your personal identifiable information is deleted, your resume and profiles will be deleted and no longer available to you or visible to others. However, if the information you provided was previously accessed by others, we will not be able to delete the information from their systems. When you delete your information, we will retain logs of your information along with an archival copy of your information, which is not accessible by you or third parties but which might be used by us for recordkeeping and internal purposes, including enforcing this Policy. To the extent permitted by applicable law, we may retain information from closed accounts so that we can comply with law, prevent fraud, assist with investigations, resolve disputes, analyze or troubleshoot programs, enforce our Terms of Service, or take other actions permitted by law. Likewise, if your account or subscription is terminated or suspended, we may maintain information to prevent re-registration.
- Third-Party Ad Network Opt-Out: We may use third-party network advertisers to serve advertisements on third-party websites or other media (e.g., social networking platforms). This enables us and these third parties to target advertisements to you for services in which you might be interested. Third-party ad network providers, advertisers, sponsors and/or traffic measurement services may use cookies, JavaScript, web beacons (including clear GIFs), Flash LSOs and other tracking technologies to measure the effectiveness of their ads and to personalize advertising content to you. We may provide these third-party advertisers with information about you, if you granted your consent.
- Other Data Options: Unless otherwise required by the laws of the country of your residence, you may request: (i) a copy of the of the specific pieces of personal identifiable information that we have collected about you in the last 12 months from the date of your request, and; (ii) that we disclose certain information about how we have handled your personal identifiable information in the prior 12 months. You can make such requests, if you have created an account with us, by logging into your account or contacting us, by utilizing any of the options made available to you by us throughout the Platform for this purpose, or if you have not created an account, by sending us an email at [email protected]
- SMS: If you opt-in to our SMS alert service, you acknowledge that message or data charges may apply. If you wish to not continue with the SMS alert service, you may opt-out by replying "STOP" to the SMS text you received or contact our customer service team from the Contact Us page. Please allow 3 to 5 business days to process your request.
- Timing and Third Parties: We will endeavor to comply with your requests as soon as reasonably possible but please note that changes requested of us are not always effective immediately. Additionally, in certain situations, and subject to applicable law, Platform will not be able or obliged to comply with part or all of your individual requests. Please note that we have the right to refuse and/or charge a monetary fee for requests which are manifestly unfounded or excessive.
9. Storage and International Transfer
As we operate internationally, and many of our computer systems may be based globally, for the purposes set out in this Privacy Policy your Information can be stored and processed elsewhere by us, our affiliates or an unaffiliated service provider. The data protection and privacy regulations do not always offer the same level of protection as in other parts of the world, such as the European Economic Area (" EEA "). Nonetheless, we have ensured that our service providers and affiliates have been subjected to strict contractual provisions in their contract with us, including Standard contractual clauses, to guarantee that an adequate level of data protection for your data is met. When you create an account/profile or otherwise provide us with your information, you consent to the collection, storage, use of some tracking technologies as described above, and/or processing of your information, including personal information, in the United States and other countries. To obtain a copy of the relevant transfer mechanism or additional information on the transfers, please address these requests by any of the means provided in our Contact Us page.
10. Changes to this Privacy Policy
- Notification of Changes: We reserve the right to modify or update this Privacy Policy from time to time. We will notify you of any material changes by prominently posting a notice on our Platform or sending a direct communication to the email address associated with your account. We encourage you to review the updated Privacy Policy whenever changes are made.
- Continued Use: Your continued use of our Platform after the revised Privacy Policy has been posted or communicated constitutes your acceptance of the changes. If you do not agree with any modifications to the Privacy Policy, you should discontinue using our services and contact us to request the deletion of your personal information.
- Retroactive Application: Any changes to this Privacy Policy will apply to the personal information collected from the date of the updated Privacy Policy, unless otherwise stated. We encourage you to review the effective date at the top of the Privacy Policy to determine the version that applies to your use of our services.
- Material Changes: In the event of material changes that significantly affect your rights or how we handle your personal information, we may provide you with an additional notice or seek your explicit consent before implementing such changes, as required by applicable laws.
- Regulatory Compliance: We will comply with all applicable legal requirements regarding the modification, updating, or notification of changes to this Privacy Policy.
